Industries · Logistics
Access control for logistics and distribution
A gate, a yard full of trailers, a dock schedule and a driver you have never met before. One system for all four.
What makes it hard
A yard is not a building with a car park
Most access systems assume a workforce that comes back tomorrow. A yard runs on people who might never come back at all.
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Drivers you meet once
An agency driver or a one-off delivery needs exactly one door, for exactly one visit, and no standing account to maintain afterwards.
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The yard is not the warehouse floor
A truck belongs in the yard and at its assigned dock. It has no reason to be on the picking floor, and a rule should say so rather than assume it.
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A booked slot that does not hold
A dock door reserved for 10:00 is only reserved if something actually stops the wrong trailer backing in at 9:45.
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Several carriers, one site
A shared 3PL warehouse runs more than one logistics company out of the same gate. Their schedules and their shipments are not each other’s business.
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Detention with no timestamp
A carrier and a shipper disagree about how long a trailer waited. Without a timestamped arrival and departure, the dispute has no evidence on either side.
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The hours nobody is standing at the gate
Night deliveries and weekend collections still need a controlled, logged entry - not an unlocked gate and a hope.
Access hierarchy
Gate, yard, dock, floor
Each ring sits inside the last, and a driver only ever needs to reach the outer ones. Rules are set once per ring, not per driver.
Area Who may pass
- Gate and yard
- Any driver with a booked slot for that day, checked in on arrival
- Assigned dock door
- Only the carrier whose slot it is, only for its window
- Other dock doors
- Closed to that driver by default
- Warehouse floor
- Site staff, and a driver only when a specific delivery requires it
- Office and admin
- Site staff only
Driver credential lifecycle
Book, arrive, gone by evening
For a driver who visits once, a pass that outlives the visit is a liability, not a courtesy.
- 1
Book the slot
A dispatcher or the carrier books a dock door and a window. The pass is created against that booking, not against a person on file.
- 2
Arrive and scan
A QR code or PIN sent ahead of time opens the gate and, at the right time, the assigned dock. Early or at the wrong door, it does not.
- 3
Gone by evening
The pass expires at the end of the booked window whether or not anyone remembers to cancel it. Nothing is left active overnight.
Dock schedule
A schedule the gate actually enforces
The booking sheet and the access rule are the same record, so a slot conflict is caught by the door, not discovered on the yard.
| Dock door | 06:00–10:00 | 10:00–14:00 | 14:00–18:00 |
|---|---|---|---|
| Door 1 | Carrier A | Carrier B | Closed |
| Door 2 | Closed | Carrier C | Carrier C |
| Door 3 - cold store | Site staff only | Site staff only | Carrier D |
A door with nothing booked stays closed. A slot only exists because something opens it.
Evidence
What settles a detention dispute
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Timestamped arrival and departure
Gate-in, dock-in and gate-out, each with a real time from the reader rather than a note written up afterwards.
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Booked time versus actual time
The record shows the slot a carrier booked next to the time they actually arrived and left, so a demurrage claim can be checked rather than argued.
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Camera footage on request
Each gate or dock event can carry the footage from that reader at that moment, for the disputes a timestamp alone does not settle.
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One log across every carrier
Every visit, from every carrier, in one exportable record - not a logbook at the gate that nobody reconciles.
Questions
Asked by yard and dispatch managers
- Can we issue a pass to a driver we have never had on file before?
- Yes - that is the normal case here. A pass is created against a booked slot, not against a standing driver record, and it expires with the slot whether or not anyone remembers to cancel it.
- How does this help with detention or demurrage disputes?
- Every gate and dock event is timestamped by the reader, so the record shows exactly when a trailer arrived, when it reached its dock, and when it left - set against the window that was actually booked. That record is what a dispute gets checked against, not a driver’s memory or a paper log.
- Can more than one carrier operate out of the same site without seeing each other’s schedules?
- Yes. Each carrier’s bookings, passes and logs are kept separate, so a shared yard can serve several logistics companies without any of them seeing another’s dock schedule or shipment detail.
- What happens if the gate loses its connection?
- The reader keeps deciding from the bookings it already has, so a dropped connection does not turn into a queue of trucks at the gate. Events queue up and sync once the connection is back.
Walk the yard with us
Thirty minutes on your gate, your dock doors and how bookings reach you today, before anything is installed.